Event management software is a solution that helps companies to automate the process of planning, marketing, organizing, and analyzing promotional events. This type of software can be used for event registration, ticketing, seat allocations, and onsite operations management. It can also be utilized to conduct real-time surveys and polls to engage the audience and to use customer feedback to enhance future events.Show more
Event management software can be used to organize and manage conventions, trade exhibitions, academic and professional conferences, and Continuing Professional Development (CPD) meetings. Top features include session management, barcode scanning, badge printing, guest list management, and venue management.
To devise this ranking of best event management software we have evaluated 378 different apps currently available on the market, comparing their features, ease of implementation, client service, possible integrations as well as mobile device support with our patented SmartScoreTM rating algorithm. This list has been developed by Jenny Chang, our B2B expert responsible for the event management software category.
An industry-leading collaboration app for on-site and remote work teams. This leverages tools such as Kanban boards, Gantt charts, and workflow automations to help teams handle any type of project. It also seamlessly integrates with third-party apps to ensure easier adoption and extend its capabilities.
A collaboration software with user-friendly navigation and flexible project views for easier project management. It gives you a bird's eye view of your projects to get a better feel of the progress of your efforts. Moreover, its powerful reporting and analytics tools also help you generate accurate reports with actionable insights.
An online project management software packed with features for industries of all types and projects of any size. It has an easy-to-use interface with drag-and-drop functions so users can easily adjust due dates when needed. Managers will also be able to compare projects' actual vs. planned progress to ensure maximum productivity.
A self-service event planning software offering robust functionalities ranging from event registration and ticketing to listing design and promotion management. Moreover, the platform can support online payments as well as generate real-time reports event metrics to make event management as seamless as possible.
Gather is a comprehensive cloud-hosted event management platform. It comes equipped with tools for workflow automation, sales management, CRM, calendar management, and document generation to make event management as efficient as possible. It also offers reporting options to help you make data-driven decisions.
An all-in-one event management software for businesses and non-profits. It is equipped to help users perform everything from event budgeting and marketing to registration management and payment processing. The platform also comes with built-in contact management options as well as event reporting tools.
An intuitive software built to facilitate end-to-end event management. With this, you can handle your marketing, social media sharing, sponsorship, and ticketing processes. It also lets you manage attendees and vendors in one convenient hub and provide you with actionable insights to guarantee event success.
A cloud-hosted solution designed to help you at every stage of your event from planning to post-event campaigns. It provides users with robust functionalities for event promotion, guest list management, ticketing, and customer retention. Moreover, they have an extensive network that lets you connect with potential participants.
TicketSource is a free event ticketing platform that bridges the gap between organizers and attendees. Perfect for growing businesses, this tool can manage ticketing, customer relations, and online booking processes in one interface for a seamless workflow.
A well-integrated event experience management solution and event app builder built to streamline your workflow from start to finish. With this, users get access to innovative tools for event planning, participant engagement, event reporting, and more.
CONREGO is a premium event management software designed for events, conferences, and seminars on a higher and larger scale.
Event management tools can be used to plan, organize, and manage a range of events. Therefore, it is an essential asset for small business organizations and event management companies. But how can they do knowledgeable comparisons to select the best event management software solution given the high number of good quality programs out there? To help them, we have prepared this buyers guide which details the list of features to look for and the important aspects to consider to find a suitable event management software app for their requirements.
You can start your search for the best event management software system by registering for the free trials or demo offered by leading event management software providers. This will enable you to check out each platform’s features at no cost and gauge whether it is a good fit for your needs. You will also get a better understanding of what is event management software in general. Visit the websites of the following popular platforms to find out if they offer a free trial: Bizzabo, Eventbrite, Cvent and Eventleaf. These products have been given high rankings in our event management software reviews that provide a good comparison of the key functionalities of these apps.
Event management tools cater to the following businesses:
Small businesses and medium-sized companies: These companies have a limited number of employees and look for niche apps in their industry. For conducting online events, you need a system that offers event reporting, event marketing, online registration management, and ticketing features. For holding onsite events you need features such as sessions managements, badge printing, barcode scanning, onsite visitor management, guest list management, and venue management.
Big enterprises: These companies often host onsite events that are linked with simultaneous online events. They should look for a solution that synchronizes online and offline event registration. The best deal would be to select a system with a modular suite so that you can select appropriate modules for your needs.
The following are common types of event management solutions:
Task and object relationships
The software can create relationships between various event activities. As a result, if you make a change to one object it will trigger notifications across a range of tasks and objects. For example, if you increase your capacity by 50 attendees, you will be alerted to the problems caused by this change in other objects such as parking and accommodations.
Online registration and payments
Leading event management apps can manage the backend for registration and online payment. Some solutions can even automate website creation or provide a control that you can embed into an existing website. The software can then access this data and include it in analyses.
The software can help with site selection. Many systems have inbuilt venue selection tools that can interface with online resources. You can provide the criteria based on which the software automatically filters out unsuitable sites. Plus, the app can also score venues keeping in mind their compatibility with your requirements.
Social media and email marketing
Event management software can also be used for marketing management. Social media and email play a vital role in commercial and corporate events. Event management tools include features such as email undeliverable rates, one-click opt out, automated population of contact data, marketing templates, and more.
Use of beacon technology for attendee management
Beacons are based on Bluetooth Low Energy (BLE) technology and they can help to personalize the customer experience. For example, when an attendee walks into an event, you can provide them a customized welcome message and an app notification that gives a guide map of the event venue. Beacons can also be used keep attendees engaged and enable them to interact with other attendees, which can increase your registrations for future events.
Big data analytics
You need to go beyond merely gathering basic attendee registration info. Big data analytics allows you to track attendees’ online activities and learn about their shopping preferences and social media engagements. You can use this type of analytics to collect and scrutinize this data so that you can offer personalized content to customers and event attendees.
Not using social media
Don’t restrict yourself to merely printing a brochure about the event. Go online and make use of social media to market your event and gain more attendees. Using social media is a much more engaging and personalized way to communicate with your users and customers compared to snail mail.
No live streams
If you do not stream your event live, you will be missing out on a big marketing opportunity. The main advantage is users who do not have the time to attend your event as well other interested parties can view it live from anywhere. Plus, you can post the recording online so that anybody can view it anytime. Live streaming has become a big business and YouTube has recently started using it which increases the SEO opportunities.
This allows you to completely customize how your software will look and run. However, while usually available for free, solutions with this deployment option often requires users to have extensive technical know-how. That said, it may be ideal more for those with in-house developers or business owners who have a tech background.
With this deployment option, everything is stored online either on the vendor’s server or yours. Meaning, you can access the program as long as you have an internet connection. What’s more, the vendor usually takes care of all system updates and troubleshooting. The downside to this, however, is it can cost more in the long run with its recurring subscription fees and you might find your data more vulnerable to cyberattacks.
Software solutions offering this deployment type allows you to install the program within your office computers. This lets you work on your event planning offline as well as helps you keep your company assets secure. The only problem with this is that coordinating with clients and vendors will require you to rely on other platforms and you will be responsible for configuring the platform and updating it from time to time. Moreover, the one-time proprietary licenses for these types of solutions are often pricey.
This deployment option brings together the reliability of on-premise tools and the convenience of cloud-hosted platforms. By opting for this, you can work on your event management efforts offline and keep your company data secure. At the same time, you will still have the flexibility to be able to access your documents and monitor event management processes on the fly.
Event management systems, as you have read above, offer plenty of ways to make event planning as seamless as possible. However, they are not silver bullets that magically help you execute successful events. Remember, these platforms are only as good as those who wield them.
That said, aside from picking out a solution that meets your requirements and falls within your budget, you should also put in the effort needed to learn them. Take the time to understand the ins and outs of your chosen platform and find out how to configure it to your preferences. This way, you can use the platform to its full potential and make the most out of your investment.
Pricing details are a key consideration when you analyze SaaS vendors. Ask the vendor if they offer price protection and contractual flexibility. “Shelfware” has become a major concern in SaaS licensing as customers end up shelling out for more than they require. Plus, to get pricing predictability, buyers are forced to subscribe to long-term contracts. Make certain you don’t get saddled with long-term licensing and get locked in for a long time with a single provider. Ask about easy exit policies that enable you to move on to another provider if you are not satisfied with the services provided by the current one. Select a vendor that offers a handy standard annual termination facility as well as long-term price protection.
Another important element to consider is whether the cloud provider meets compliance and security requirements. Your company is answerable to staff members, customers, business partners, and regulators. Therefore, you should select a vendor that has deployed a technically sound and comprehensive security system. Map your security control requirements such as availability, integrity, confidentiality, privacy, and accountability to the provider’s capabilities. Ask the potential vendor about the practices and systems they use to protect your private data. Do they meet general as well as industry-specific compliance and security regulations? Do they offer special measures to meet the unique security needs of your particular industry? Get satisfactory answers to these queries before you make the investment.
The best event management software is monday.com. While primarily a collaboration platform, this cloud-hosted solution is flexible enough to handle almost any type of project, including event planning. It comes equipped with different types of execution boards such as Gantt charts and Kanban as well as various communication tools such as @mentions and email notifications. With these, it is easier to delegate tasks and keep all your team members in the loop regarding your event management efforts.
Another great thing about this tool is that it can serve as a single source of truth for your team. You can use it to store all the documents, images, and other files pertinent to the event you’re planning. Furthermore, this lets you create deadlines for each task so that your team members know when to wrap up their tasks.
Using event management tools will allow you to streamline the way you work and ensure that no details fall through the cracks. To help you further understand how these platforms can help you out, here’s a list of benefits that this technology has to offer:
Not all event management systems are created equal. Some offer an extensive feature set while some only provide the basic tools. There are also solutions that come with industry-specific functionalities. However, among the most common features that these platforms share are the following:
While all event management tools are created for ease-of-use, some definitely stand out more than others. One good example of this is Eventbrite. This comprehensive event planning platform comes equipped with a straightforward interface that’s easy to navigate even for tech-averse users. It can be used to handle complex and simple events, making it great for businesses of all sizes. Moreover, it comes with powerful features that will help you manage your events from start to finish.
With this platform, you can create event listings quickly using a drag-and-drop functionality so there’s no need for extensive technical know-how. It also brings together event registration, ticket management, and marketing management in one hub so you don’t have to rely on multiple platforms to get your work done.
Last but not least, it comes with an event dashboard that not only helps you get a bird’s eye view of the event planning process but also gain actionable insights from real-time reports on your metrics. With this, you can make data-driven event planning decisions without spending too much time on data consolidation and analysis.
Here are some of the best free event management platforms that you might want to consider:
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