What is Event Management Software?

Event management software is a solution that helps companies to automate the process of planning, marketing, organizing, and analyzing promotional events. This type of software can be used for event registration, ticketing, seat allocations, and onsite operations management. It can also be utilized to conduct real-time surveys and polls to engage the audience and to use customer feedback to enhance future events.

Event management software can be used to organize and manage conventions, trade exhibitions, academic and professional conferences, and Continuing Professional Development (CPD) meetings. Top features include session management, barcode scanning, badge printing, guest list management, and venue management.

Event Management Software

Top 13 Most Popular Event Management Software

Eventbrite reviews
1.
Eventbrite

Our Score 9.7

User Satisfaction 100%

Self-service event planning platform, event registration and ticketing, listing design, ticketing, fundraising, promotion and payments in a single system. Read Reviews

Cvent reviews
2.
Cvent

Our Score 9.6

User Satisfaction 98%

All-in-one event management software for businesses and non-profits of various sizes that helps enhance productivity and client loyalty. Read Reviews

XING Events reviews
3.
XING Events

Our Score 9.1

User Satisfaction 100%

Designed to help you at every stage of your event from planning to post-event campaigns. Read Reviews

TicketSource reviews
4.
TicketSource

Our Score 9.0

User Satisfaction 92%

A free event ticketing platform for organizers, attendees, and venues, from 10 to 10,000 tickets. Read Reviews

etouches reviews
5.
etouches

Our Score 9.0

User Satisfaction 100%

Event management solutions that are cloud-based and very easy to use. The solution encompasses each and every aspect of pre and post-event management. Read Reviews

Ticket Tailor reviews
6.
Ticket Tailor

Our Score 9.0

User Satisfaction 100%

Ticket Tailor is a user-friendly commission-free online ticketing platform that lets professional events organizers sell tickets online without a third party ticketing agency in between. Read Reviews

Eventzilla reviews
7.
Eventzilla

Our Score 9.0

User Satisfaction N/A

A cloud-based event registration and ticketing tool for all kinds of events or gatherings. Read Reviews

RegOnline reviews
8.
RegOnline

Our Score 8.9

User Satisfaction 100%

RegOnline is an event and registration management software designed to help event planners plan, build, and manage their events efficiently. Read Reviews

DoubleKnot reviews
9.
DoubleKnot

Our Score 8.6

User Satisfaction 98%

With Doubleknot in charge, you wont need any other management software for your business. Read Reviews

Vendini reviews
10.
Vendini

Our Score 8.5

User Satisfaction 100%

Since Vendini takes care of a hectic job such as ticketing as well as marketing, you can now focus better on your theaters an provides your visitors a better experience. Read Reviews

Bizzabo reviews
11.
Bizzabo

Our Score 8.5

User Satisfaction N/A

Bizzabo event management solutions guarantee event success and better revenue generation from your business events. Read Reviews

iVvy reviews
12.
iVvy

Our Score 7.5

User Satisfaction 78%

iVvy is a cloud-based software solution that is used by event management companies to organize and manage exhibitions, conferences, and meetings. Read Reviews

SignMeUp reviews
13.
SignMeUp

Our Score 8.3

User Satisfaction 88%

SignMeUp is an online event registration platform that supports endurance sport and race events. Read Reviews

How To Choose The Best Event Management Software

Event management software tools can be used to plan, organize, and manage a range of events. Therefore, it is an essential asset for small business organizations and event management companies. But how can they do knowledgeable comparisons to select the best event management software solution given the high number of good quality programs out there? To help them, we have prepared this buyers guide which details the list of features to look for and the important aspects to consider to find a suitable event management software app for their requirements.

Get to know each product with free trial

You can start your search for the best event management software system by registering for the free trials or demo offered by leading event management software providers. This will enable you to check out each platform’s features at no cost and gauge whether it is a good fit for your needs. You will also get a better understanding of what is event management software in general. Visit the websites of the following popular platforms to find out if they offer a free trial: BizzaboEventbriteCvent and Eventleaf. These products have been given high rankings in our event management software reviews that provide a good comparison of the key functionalities of these apps. 

Targeted Businesses

Small businesses and medium-sized companies: These companies have a limited number of employees and look for niche apps in their industry. For conducting online events, you need a system that offers event reporting, event marketing, online registration management, and ticketing features. For holding onsite events you need features such as sessions managements, badge printing, barcode scanning, onsite visitor management, guest list management, and venue management.

Big enterprises: These companies often host onsite events that are linked with simultaneous online events. They should look for a solution that synchronizes online and offline event registration. The best deal would be to select a system with a modular suite so that you can select appropriate modules for your needs.

What are Examples of Event Management Software?

  • Bizzabo: This event success solution helps organizers create attractive event websites, sell tickets, and build a community. It has been used by more than 5,000 conferences worldwide.
  • Eventbrite: Brings people together through live experiences. Discover events that match your interests, or create your own with online ticketing tools.
  • Cvent: This company offers online software for event management as well as a global event venue directory with more than 150,000 venues. The software has powered successful events for organizations of all sizes and industries.
  • Eventleaf: Offers online attendee registration and features for onsite check-in, registration, and badge printing. You can use this app to create events, customize registration form, invite attendees, and collect registered event attendees.
  • Attendease: An event management and automation platform that simplifies the operations of corporate event teams. It provides them with the tools they need to govern successful events, such as configurable registration forms, marketing emails, event website publishing, and more.

Types of Event Management Software

The following are common types of event management solutions:

  • Audience response solutions, live slide sharing and second screen tools such as live polls, Q&A, etc.
  • Exhibition management including floor planning, billing, and booking
  • Onsite operations including registration, badges, and networking
  • Content management
  • Procurement, sourcing, and RFPs
  • Venue selection
  • Online registration and delegate management including online payment
  • Customized event website creation
  • Event schedule planning

Key Features of Event Management Software

  • Session management: You can create and track content for sponsors, speakers, and event exhibitors. Plus, you can create event agendas and measure attendee interest for each session.
  • Onsite management: You can manage activities at the venue including on-the-spot attendee registration, printing name badges for attendees, checking in attendees using a barcode scanner, and integration with self-service kiosks for effortless check-ins.
  • Event marketing: Business owners can market events with features to create a customizable event website, launch push messaging, social media, and email marketing campaigns, and generate promotional codes.
  • Reporting and event analytics: You can generate customizable reports to measure event ROI based on metrics such as marketing success, audience engagement, venue utilization, and budget utilization.
  • Ticketing: Enables the sale of event tickets as well as registration for conferences through online and offline channels. You can set ticket prices and types as well as quantity limits.
  • Venue management: You can identify potential venues and prepare a floor plan to allot booths to exhibitors. Some software solutions also enable you to manage resources, catering, and event logistics.
  • Registration management: Users can accept or decline registrations for seminars, conferences, and events through both offline and online channels. Some apps allow you to book tables, venues, and rooms for attendees.
  • Attendee management: You can improve the attendee experience with tools for customized registration, assigned seating arrangements, guest list management, Q&As and polls for better engagement, and assignment of staff members to escort attendees. Some apps also allow you to manage travel facilities for attendees.

Benefits of Event Management Software

Task and object relationships

The software can create relationships between various event activities. As a result, if you make a change to one object it will trigger notifications across a range of tasks and objects. For example, if you increase your capacity by 50 attendees, you will be alerted to the problems caused by this change in other objects such as parking and accommodations.

Online registration and payments

Leading event management apps can manage the backend for registration and online payment.  Some solutions can even automate website creation or provide a control that you can embed into an existing website. The software can then access this data and include it in analyses.

Venue selection

The software can help with site selection. Many systems have inbuilt venue selection tools that can interface with online resources. You can provide the criteria based on which the software automatically filters out unsuitable sites. Plus, the app can also score venues keeping in mind their compatibility with your requirements.

Social media and email marketing

Event management software can also be used for marketing management. Social media and email play a vital role in commercial and corporate events. Event management tools include features such as email undeliverable rates, one-click opt out, automated population of contact data, marketing templates, and more.

Latest Trends

Use of beacon technology for attendee management

Beacons are based on Bluetooth Low Energy (BLE) technology and they can help to personalize the customer experience. For example, when an attendee walks into an event, you can provide them a customized welcome message and an app notification that gives a guide map of the event venue. Beacons can also be used keep attendees engaged and enable them to interact with other attendees, which can increase your registrations for future events.

Big data analytics

You need to go beyond merely gathering basic attendee registration info. Big data analytics allows you to track attendees’ online activities and learn about their shopping preferences and social media engagements. You can use this type of analytics to collect and scrutinize this data so that you can offer personalized content to customers and event attendees.

Potential Issues

Not using social media

Don’t restrict yourself to merely printing a brochure about the event. Go online and make use of social media to market your event and gain more attendees. Using social media is a much more engaging and personalized way to communicate with your users and customers compared to snail mail.

No live streams

If you do not stream your event live, you will be missing out on a big marketing opportunity. The main advantage is users who do not have the time to attend your event as well other interested parties can view it live from anywhere. Plus, you can post the recording online so that anybody can view it anytime. Live streaming has become a big business and YouTube has recently started using it which increases the SEO opportunities.

List of Event Management Software Companies

Updated

Selected products (0)

1.
Eventbrite

Our Score 9.7

User Satisfaction 100%

Self-service event planning platform, event registration and ticketing, listing design, ticketing, fundraising, promotion and payments in a single system. Read Reviews

  • Pricing: 1% + $0.99
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based, Windows Mobile
  • Pricing Model: Free, One-time payment, Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business, Freelancers
  • Deployment: Cloud Hosted, Open API

2.
Cvent

Our Score 9.6

User Satisfaction 98%

All-in-one event management software for businesses and non-profits of various sizes that helps enhance productivity and client loyalty. Read Reviews

  • Pricing: by quote
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted

3.
WebinarJam

Our Score 9.6

User Satisfaction 91%

A robust and flexible webinar hosting and broadcasting solution which allows users to livecast and stream to all operating systems, browsers, and mobile devices. Read Reviews

  • Pricing: $189
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, One-time payment, Annual Subscription
  • Customer Types: Small Business, Medium Business
  • Deployment: Cloud Hosted

4.
XING Events

Our Score 9.1

User Satisfaction 100%

Designed to help you at every stage of your event from planning to post-event campaigns. Read Reviews

  • Pricing: $1.10
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Free, Monthly payment, Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business, Freelancers
  • Deployment: Cloud Hosted, Open API

5.
etouches

Our Score 9.0

User Satisfaction 100%

Event management solutions that are cloud-based and very easy to use. The solution encompasses each and every aspect of pre and post-event management. Read Reviews

  • Pricing: by quote
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Quote-based
  • Customer Types: Large Enterprises, Medium Business
  • Deployment: Cloud Hosted

6.
Ticket Tailor

Our Score 9.0

User Satisfaction 100%

Ticket Tailor is a user-friendly commission-free online ticketing platform that lets professional events organizers sell tickets online without a third party ticketing agency in between. Read Reviews

  • Pricing: $25
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Monthly payment, Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business, Freelancers
  • Deployment: Cloud Hosted

7.
Eventzilla

Our Score 9.0

User Satisfaction N/A%

A cloud-based event registration and ticketing tool for all kinds of events or gatherings. Read Reviews

  • Pricing: $1
  • Devices Supported: Android, iPhone/iPad, Web-based
  • Pricing Model: Free, One-time payment
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted

8.
TicketSource

Our Score 9.0

User Satisfaction 92%

A free event ticketing platform for organizers, attendees, and venues, from 10 to 10,000 tickets. Read Reviews

  • Pricing: Free
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Free
  • Customer Types: Small Business, Medium Business
  • Deployment: Cloud Hosted

9.
RegOnline

Our Score 8.9

User Satisfaction 100%

RegOnline is an event and registration management software designed to help event planners plan, build, and manage their events efficiently. Read Reviews

  • Pricing: by quote
  • Devices Supported: Windows, Linux, Android, iPhone/iPad, Mac, Web-based
  • Pricing Model: Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business, Freelancers
  • Deployment: Cloud Hosted

10.
DoubleKnot

Our Score 8.6

User Satisfaction 98%

With Doubleknot in charge, you wont need any other management software for your business. Read Reviews

  • Pricing: by quote
  • Devices Supported: Windows, Android, iPhone/iPad, Mac, Web-based, Windows Mobile
  • Pricing Model: Quote-based
  • Customer Types: Small Business, Large Enterprises, Medium Business
  • Deployment: Cloud Hosted

Our Score Read More

Our site employs our innovative SmartScore™ system to gather information about all the services in the Event Management Software category to help you pick the best possible app. It analyzes the following aspects: essential components, collaboration possibilities, custom elements, available integrations, simplicity, customer support, how secure a software is, support for mobile devices, ratings in media. As of now, Eventbrite is the leader in this category and is recommended by our experts. Following extensive evaluation it got the best results among its competitors and we strongly suggest that you consider it as one of the choices for your business.

User Satisfaction Read More

An overview of total user satisfaction with the services in our Event Management Software category based on our unique algorythm that analyzes customer reviews, comments and opinions across a broad set of social media platforms to help you make an educated investment choice.

100%

98%

91%

100%

100%

100%

N/A

92%

100%

98%

Pricing Read More

Each vendor in the Event Management Software category will have a different set of pricing plans for its product and every plan will include a varied group of features. Below we list the overal pricing for the cheapest package offered for each product. Keep in mind that advanced features may cost extra.

1% + $0.99

by quote

$189

$1.10

by quote

$25

$1

Free

by quote

by quote

Devices Supported Read More

An overview of what kind of devices and operating systems are supported by these B2B solutions in the Event Management Software category, including mobile platforms and web-based solutions.

Windows

Android

iPhone/iPad

Mac

Web-based

Laguages Supported Read More

Check which languages and countries are supported by the best B2B solutions in the Event Management Software category, including spftware designed for international markets and created for multi-cultural teams of employees.

Pricing Model Read More

Examine what pricing plans are provided by the vendors in the Event Management Software category to see which one suits your business requirements and budget best. Note that some solutions can support free or freemium accounts for you to try out first.

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

Customer Types Read More

An analysis of what groups of companies a given B2B platform in the Event Management Software category is designed for, from small businesses and non-profits to large enterprises.

Small Business

Large Enterprises

Medium Business

Freelancers

Deployment Read More

A summary of what kinds of product deployement are provided by each B2B vendor in the Event Management Software category. While the majority of modern SaaS solutions are cloud-hosted there are services might offer an on-site deployment model as well.

Cloud Hosted

On Premise

Open API

Post by Alex Hillsberg