MENU
GET LISTED
GET LISTED
SHOW ALLPOPULAR CATEGORIES
Share
Tweet
Share
  • Home
  • Event Management Software

What is Event Management Software?

Event management software is a solution that helps companies to automate the process of planning, marketing, organizing, and analyzing promotional events. This type of software can be used for event registration, ticketing, seat allocations, and onsite operations management. It can also be utilized to conduct real-time surveys and polls to engage the audience and to use customer feedback to enhance future events.Show more
Event management software can be used to organize and manage conventions, trade exhibitions, academic and professional conferences, and Continuing Professional Development (CPD) meetings. Top features include session management, barcode scanning, badge printing, guest list management, and venue management.
Show less

How was this ranking made?

To devise this ranking of best event management software we have evaluated 378 different apps currently available on the market, comparing their features, ease of implementation, client service, possible integrations as well as mobile device support with our patented SmartScoreTM rating algorithm. This list has been developed by Jenny Chang, our B2B expert responsible for the event management software category.

List of Top 12 Event Management Software

Why FO is free Order by:
Sponsored
  • Sponsored
  • Score
Select more products to compare
Compare selected products

1. monday.com

Our score: 9.8 User satisfaction: 99%

An industry-leading collaboration app for on-site and remote work teams. This leverages tools such as Kanban boards, Gantt charts, and workflow automations to help teams handle any type of project. It also seamlessly integrates with third-party apps to ensure easier adoption and extend its capabilities.

READ REVIEW
Select more products to compare
Compare selected products

2. Wrike

Our score: 9.5 User satisfaction: 94%

A collaboration software with user-friendly navigation and flexible project views for easier project management. It gives you a bird's eye view of your projects to get a better feel of the progress of your efforts. Moreover, its powerful reporting and analytics tools also help you generate accurate reports with actionable insights.

READ REVIEW
Select more products to compare
Compare selected products

3. ProjectManager

Our score: 9.2 User satisfaction: 100%

An online project management software packed with features for industries of all types and projects of any size. It has an easy-to-use interface with drag-and-drop functions so users can easily adjust due dates when needed. Managers will also be able to compare projects' actual vs. planned progress to ensure maximum productivity.

READ REVIEW
Select more products to compare
Compare selected products

4. Eventbrite

Our score: 9.7 User satisfaction: 100%

A self-service event planning software offering robust functionalities ranging from event registration and ticketing to listing design and promotion management. Moreover, the platform can support online payments as well as generate real-time reports event metrics to make event management as seamless as possible.

Select more products to compare
Compare selected products

5. Gather

Our score: 9.5 User satisfaction: 97%

Gather is a comprehensive cloud-hosted event management platform. It comes equipped with tools for workflow automation, sales management, CRM, calendar management, and document generation to make event management as efficient as possible. It also offers reporting options to help you make data-driven decisions.

Select more products to compare
Compare selected products

6. Cvent

Our score: 9.6 User satisfaction: 98%

An all-in-one event management software for businesses and non-profits. It is equipped to help users perform everything from event budgeting and marketing to registration management and payment processing. The platform also comes with built-in contact management options as well as event reporting tools.

Select more products to compare
Compare selected products

7. Bizzabo

Our score: 9.3 User satisfaction: 100%

An intuitive software built to facilitate end-to-end event management. With this, you can handle your marketing, social media sharing, sponsorship, and ticketing processes. It also lets you manage attendees and vendors in one convenient hub and provide you with actionable insights to guarantee event success.

Select more products to compare
Compare selected products

8. XING Events

Our score: 9.1 User satisfaction: 100%

A cloud-hosted solution designed to help you at every stage of your event from planning to post-event campaigns. It provides users with robust functionalities for event promotion, guest list management, ticketing, and customer retention. Moreover, they have an extensive network that lets you connect with potential participants.

Select more products to compare
Compare selected products

9. TicketSource

Our score: 9.0 User satisfaction: 92%

TicketSource is a free event ticketing platform that bridges the gap between organizers and attendees. Perfect for growing businesses, this tool can manage ticketing, customer relations, and online booking processes in one interface for a seamless workflow.

Select more products to compare
Compare selected products

10. EventMobi

Our score: 9.0 User satisfaction: 100%

A well-integrated event experience management solution and event app builder built to streamline your workflow from start to finish. With this, users get access to innovative tools for event planning, participant engagement, event reporting, and more.

Select more products to compare
Compare selected products

11. CONREGO

Our score: 8.0 User satisfaction: 100%

CONREGO is a premium event management software designed for events, conferences, and seminars on a higher and larger scale.

READ REVIEW
Select more products to compare
Compare selected products

12. Aventri

Our score: 8.1 User satisfaction: 100%

An end-to-end event management platform that improves how you plan, execute, and analyze meetings and events.

Why FO is free Order by:
Sponsored
  • Sponsored
  • Score
  • User Score
Event Management Software Guide

Table of contents

Event management tools can be used to plan, organize, and manage a range of events. Therefore, it is an essential asset for small business organizations and event management companies. But how can they do knowledgeable comparisons to select the best event management software solution given the high number of good quality programs out there? To help them, we have prepared this buyers guide which details the list of features to look for and the important aspects to consider to find a suitable event management software app for their requirements.

Get to know each product with free trial

You can start your search for the best event management software system by registering for the free trials or demo offered by leading event management software providers. This will enable you to check out each platform’s features at no cost and gauge whether it is a good fit for your needs. You will also get a better understanding of what is event management software in general. Visit the websites of the following popular platforms to find out if they offer a free trial: BizzaboEventbriteCvent and Eventleaf. These products have been given high rankings in our event management software reviews that provide a good comparison of the key functionalities of these apps. 

Targeted Businesses

Event management tools cater to the following businesses:

Small businesses and medium-sized companies: These companies have a limited number of employees and look for niche apps in their industry. For conducting online events, you need a system that offers event reporting, event marketing, online registration management, and ticketing features. For holding onsite events you need features such as sessions managements, badge printing, barcode scanning, onsite visitor management, guest list management, and venue management.

Big enterprises: These companies often host onsite events that are linked with simultaneous online events. They should look for a solution that synchronizes online and offline event registration. The best deal would be to select a system with a modular suite so that you can select appropriate modules for your needs.

What are Examples of Event Management Software?

  • Bizzabo: This event success solution helps organizers create attractive event websites, sell tickets, and build a community. It has been used by more than 5,000 conferences worldwide.
  • Eventbrite: Brings people together through live experiences. Discover events that match your interests, or create your own with online ticketing tools.
  • Cvent: This company offers online software for event management as well as a global event venue directory with more than 150,000 venues. The software has powered successful events for organizations of all sizes and industries.
  • Eventleaf: Offers online attendee registration and features for onsite check-in, registration, and badge printing. You can use this app to create events, customize registration form, invite attendees, and collect registered event attendees.
  • Attendease: An event management and automation platform that simplifies the operations of corporate event teams. It provides them with the tools they need to govern successful events, such as configurable registration forms, marketing emails, event website publishing, and more.

Types of Event Management Software

The following are common types of event management solutions:

  • Audience response solutions, live slide sharing and second screen tools such as live polls, Q&A, etc.
  • Exhibition management including floor planning, billing, and booking
  • Onsite operations including registration, badges, and networking
  • Content management
  • Procurement, sourcing, and RFPs
  • Venue selection
  • Online registration and delegate management including online payment
  • Customized event website creation
  • Event schedule planning

Key Features of Event Management Software

  • Session management: You can create and track content for sponsors, speakers, and event exhibitors. Plus, you can create event agendas and measure attendee interest for each session.
  • Onsite management: You can manage activities at the venue including on-the-spot attendee registration, printing name badges for attendees, checking in attendees using a barcode scanner, and integration with self-service kiosks for effortless check-ins.
  • Event marketing: Business owners can market events with features to create a customizable event website, launch push messaging, social media, and email marketing campaigns, and generate promotional codes.
  • Reporting and event analytics: You can generate customizable reports to measure event ROI based on metrics such as marketing success, audience engagement, venue utilization, and budget utilization.
  • Ticketing: Enables the sale of event tickets as well as registration for conferences through online and offline channels. You can set ticket prices and types as well as quantity limits.
  • Venue management: You can identify potential venues and prepare a floor plan to allot booths to exhibitors. Some software solutions also enable you to manage resources, catering, and event logistics.
  • Registration management: Users can accept or decline registrations for seminars, conferences, and events through both offline and online channels. Some apps allow you to book tables, venues, and rooms for attendees.
  • Attendee management: You can improve the attendee experience with tools for customized registration, assigned seating arrangements, guest list management, Q&As and polls for better engagement, and assignment of staff members to escort attendees. Some apps also allow you to manage travel facilities for attendees.

Benefits of Event Management Software

Task and object relationships

The software can create relationships between various event activities. As a result, if you make a change to one object it will trigger notifications across a range of tasks and objects. For example, if you increase your capacity by 50 attendees, you will be alerted to the problems caused by this change in other objects such as parking and accommodations.

Online registration and payments

Leading event management apps can manage the backend for registration and online payment.  Some solutions can even automate website creation or provide a control that you can embed into an existing website. The software can then access this data and include it in analyses.

Venue selection

The software can help with site selection. Many systems have inbuilt venue selection tools that can interface with online resources. You can provide the criteria based on which the software automatically filters out unsuitable sites. Plus, the app can also score venues keeping in mind their compatibility with your requirements.

Social media and email marketing

Event management software can also be used for marketing management. Social media and email play a vital role in commercial and corporate events. Event management tools include features such as email undeliverable rates, one-click opt out, automated population of contact data, marketing templates, and more.

Use of beacon technology for attendee management

Beacons are based on Bluetooth Low Energy (BLE) technology and they can help to personalize the customer experience. For example, when an attendee walks into an event, you can provide them a customized welcome message and an app notification that gives a guide map of the event venue. Beacons can also be used keep attendees engaged and enable them to interact with other attendees, which can increase your registrations for future events.

Big data analytics

You need to go beyond merely gathering basic attendee registration info. Big data analytics allows you to track attendees’ online activities and learn about their shopping preferences and social media engagements. You can use this type of analytics to collect and scrutinize this data so that you can offer personalized content to customers and event attendees.

Potential Issues

Not using social media

Don’t restrict yourself to merely printing a brochure about the event. Go online and make use of social media to market your event and gain more attendees. Using social media is a much more engaging and personalized way to communicate with your users and customers compared to snail mail.

No live streams

If you do not stream your event live, you will be missing out on a big marketing opportunity. The main advantage is users who do not have the time to attend your event as well other interested parties can view it live from anywhere. Plus, you can post the recording online so that anybody can view it anytime. Live streaming has become a big business and YouTube has recently started using it which increases the SEO opportunities.

Common Deployment Types

Open-Source 

This allows you to completely customize how your software will look and run. However, while usually available for free, solutions with this deployment option often requires users to have extensive technical know-how. That said, it may be ideal more for those with in-house developers or business owners who have a tech background. 

Cloud-Hosted

With this deployment option, everything is stored online either on the vendor’s server or yours. Meaning, you can access the program as long as you have an internet connection. What’s more, the vendor usually takes care of all system updates and troubleshooting. The downside to this, however, is it can cost more in the long run with its recurring subscription fees and you might find your data more vulnerable to cyberattacks. 

On-Premise 

Software solutions offering this deployment type allows you to install the program within your office computers. This lets you work on your event planning offline as well as helps you keep your company assets secure. The only problem with this is that coordinating with clients and vendors will require you to rely on other platforms and you will be responsible for configuring the platform and updating it from time to time. Moreover, the one-time proprietary licenses for these types of solutions are often pricey.  

Hybrid 

This deployment option brings together the reliability of on-premise tools and the convenience of cloud-hosted platforms. By opting for this, you can work on your event management efforts offline and keep your company data secure. At the same time, you will still have the flexibility to be able to access your documents and monitor event management processes on the fly.

The Bottom Line

Event management systems, as you have read above, offer plenty of ways to make event planning as seamless as possible. However, they are not silver bullets that magically help you execute successful events. Remember, these platforms are only as good as those who wield them.

That said, aside from picking out a solution that meets your requirements and falls within your budget, you should also put in the effort needed to learn them. Take the time to understand the ins and outs of your chosen platform and find out how to configure it to your preferences. This way, you can use the platform to its full potential and make the most out of your investment.

List of Event Management Software Companies

Order by:

Newest
  • Newest
  • Score
  • User Score
Product name:
Category:
Smart Score:
Price:
User Satisf.
User reviews:
Vufora reviews

Vufora

Event Management Software
8.0
$50
98%
MeetingHand reviews

MeetingHand

Event Management Software
8.0
$2.99
98%
InEvent reviews

InEvent

Event Management Software
8.0
$1.60
93%
Vivus Hub reviews

Vivus Hub

Event Management Software
8.0
By quote
95%
Onlive reviews

Onlive

Event Management Software
8.0
$2.50
96%
Accelevents reviews

Accelevents

Event Management Software
8.0
$1
98%
Python Events reviews

Python Events

Event Management Software
8.0
By quote
-
Ticketing Softwares reviews

Ticketing Softwares

Event Management Software
8.0
$1100
-
Brown Paper Tickets reviews

Brown Paper Tickets

Event Management Software
8.9
$0.99
-
Jumbula reviews

Jumbula

Event Management Software
8.2
$5
-
Eventor reviews

Eventor

Event Management Software
8.0
$40
-
Meetingmax reviews

Meetingmax

Event Management Software
6.6
By quote
100%
Splash reviews

Splash

Event Management Software
8.9
Free
96%
Sched reviews

Sched

Event Management Software
8.9
$500
99%
Evite reviews

Evite

Event Management Software
8.9
$12.99
98%

Things to consider when you invest in a SaaS

Pricing details are a key consideration when you analyze SaaS vendors. Ask the vendor if they offer price protection and contractual flexibility. “Shelfware” has become a major concern in SaaS licensing as customers end up shelling out for more than they require. Plus, to get pricing predictability, buyers are forced to subscribe to long-term contracts. Make certain you don’t get saddled with long-term licensing and get locked in for a long time with a single provider. Ask about easy exit policies that enable you to move on to another provider if you are not satisfied with the services provided by the current one. Select a vendor that offers a handy standard annual termination facility as well as long-term price protection.

Another important element to consider is whether the cloud provider meets compliance and security requirements. Your company is answerable to staff members, customers, business partners, and regulators. Therefore, you should select a vendor that has deployed a technically sound and comprehensive security system. Map your security control requirements such as availability, integrity, confidentiality, privacy, and accountability to the provider’s capabilities. Ask the potential vendor about the practices and systems they use to protect your private data. Do they meet general as well as industry-specific compliance and security regulations? Do they offer special measures to meet the unique security needs of your particular industry? Get satisfactory answers to these queries before you make the investment.

Frequently asked questions about Event Management Software

What is the best event management software?

The best event management software is monday.com. While primarily a collaboration platform, this cloud-hosted solution is flexible enough to handle almost any type of project, including event planning. It comes equipped with different types of execution boards such as Gantt charts and Kanban as well as various communication tools such as @mentions and email notifications. With these, it is easier to delegate tasks and keep all your team members in the loop regarding your event management efforts. 

Another great thing about this tool is that it can serve as a single source of truth for your team. You can use it to store all the documents, images, and other files pertinent to the event you’re planning. Furthermore, this lets you create deadlines for each task so that your team members know when to wrap up their tasks.

What are the benefits of event management software?

Using event management tools will allow you to streamline the way you work and ensure that no details fall through the cracks. To help you further understand how these platforms can help you out, here’s a list of benefits that this technology has to offer:

  • Better event planning workflow. These platforms allow you to create checklists and timelines for your event so you not only have a bird’s eye view of your event plan but also get to monitor the progress of your tasks. This way, you can streamline processes effortlessly.
  • More convenient registrations. Event management systems can often let you manage your registrations from setting up online forms to collecting attendee information digitally. This makes it convenient for participants to reach you and for you to accommodate them. 
  • Faster payments. Most of these software solutions come with built-in or integrated payment processing tools. With this, you can make event-related transactions, such as faster ticket payments, without compromising security. 
  • Simplified coordination with clients. With many event management platforms integrating with communication systems, you can easily interact with your clients. This way, it’s easier to update them regarding your progress as well as coordinate the details of the event with them. 
What are the features of event management software?

Not all event management systems are created equal. Some offer an extensive feature set while some only provide the basic tools. There are also solutions that come with industry-specific functionalities. However, among the most common features that these  platforms share are the following: 

  • Event marketing. Most event management platforms come with their own marketing system. This will help users create landing pages, set up social media campaigns, and launch email campaigns for their events. 
  • Ticketing management. This feature lets you manage the online or offline registration for your event and enable the sale of event tickets. Oftentimes, these modules are equipped with payment processing so you no longer have to exit the system to manage transactions. 
  • Venue management. Using this tool, you can access a network of potential venues to determine the best one for your event. These also let you prepare your floor plans as well as manage event logistics.
  • Event analytics. This provides users with in-depth reports on various event metrics, such as participant engagement and resource utilization so you can perform a more data-driven approach to event management.
  • Event timeline management. A feature that lets you map out the tasks needed to be done for your event and schedule them accordingly.
What is the easiest event management software to use?

While all event management tools are created for ease-of-use, some definitely stand out more than others. One good example of this is Eventbrite. This comprehensive event planning platform comes equipped with a straightforward interface that’s easy to navigate even for tech-averse users. It can be used to handle complex and simple events, making it great for businesses of all sizes. Moreover, it comes with powerful features that will help you manage your events from start to finish. 

With this platform, you can create event listings quickly using a drag-and-drop functionality so there’s no need for extensive technical know-how. It also brings together event registration, ticket management, and marketing management in one hub so you don’t have to rely on multiple platforms to get your work done.

Last but not least, it comes with an event dashboard that not only helps you get a bird’s eye view of the event planning process but also gain actionable insights from real-time reports on your metrics. With this, you can make data-driven event planning decisions without spending too much time on data consolidation and analysis.

What is a good free event management software?

Here are some of the best free event management platforms that you might want to consider: 

  • Wrike. Primarily a project management platform, Wrike offers robust and flexible tools that can be set up to accommodate event planning. Its free plan comes with basic tools, such as task management, interactive timelines, in-platform communication, and file sharing. However, this package can only support up to 5 users.  
  • Eventbrite. A self-service event planning platform offering intuitive tools for event design listing, registration management, event promotion, as well as ticketing. The system’s Essentials and Professional packages are available at no cost. However, the vendor will charge per ticket sold via their platform.
  • TicketSource. A ticketing management software that lets you manage ticket design and printing, event promotion, and ticket selling. It also supports real-time sales tracking and analytics. This system is available for free but the vendor charges a small booking fee for paid events.
Jenny Chang

By Jenny Chang

Senior writer at FinancesOnline who writes about a wide range of SaaS and B2B products, including trends and issues on e-commerce, accounting and customer service software. She’s also covered a wide range of topics in business, science, and technology for websites in the U.S., Australia and Singapore, keeping tabs on edge tech like 3D printed health monitoring tattoos and SpaceX’s exploration plans.

Updated

Why is FinancesOnline free? Why is FinancesOnline free?

FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.

TOP